Fuel Management
Eliminate Fuel Waste & Theft
Live fuel data, straight from the tank. Track consumption, detect refills and drains as they happen, and reconcile every fuel receipt against actual usage. No estimates. No guesswork.
Why Choose TEQ District for Fuel Management
Complete control over your fleet's fuel operations with real-time monitoring and actionable insights.
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01
Real-time Fuel Tracking
Monitor fuel levels and consumption for every vehicle as they change. Live data from in-tank fuel sensors gives managers an accurate view of fuel across the entire fleet.
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02
Fuel Consumption Reports
Automated reports show consumption by vehicle, driver and trip, including the cost of fuel per trip. Fleet managers can benchmark performance, identify inefficiencies and control fuel spend.
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03
Fuel Theft Detection
Instant alerts are triggered when fuel drainage is detected, enabling a response while the event is still in progress. Each event is logged with its time, location and vehicle for investigation.
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04
Fuel Refills Data
Every refill is recorded with its volume, time, location and vehicle. This supports verification against fuel receipts and removes discrepancies between fuel purchased and fuel received.
Overview
What is fleet fuel management?
Fuel is one of the largest running costs in any fleet, and one of the hardest to control. Fleet fuel management replaces estimates with measured data: sensors report how much fuel is in each tank, how much is being used, and exactly when fuel is added or removed.
TEQ District reads fuel data straight from the tank. A precision fuel level sensor measures the tank, a CAN bus reader takes consumption data from the vehicle’s ECU, and a fuel consumption sensor calculates efficiency per vehicle. The system detects refills and drains as they happen and sends instant alerts when fuel levels drop unexpectedly — whether fuel is being siphoned, a tanker valve is leaking, or consumption simply doesn’t add up.
Every litre can then be accounted for. Fuel card transactions and receipts are matched against actual tank refills, consumption reports break usage down per vehicle, per driver and per trip, and cost per trip shows the true fuel cost of every journey. Driver behaviour data highlights the habits that waste fuel, so coaching can reduce consumption, while emissions tracking and EV cost-of-ownership analysis support sustainability planning.
Fuel management runs on trackloc8 alongside fleet telematics, so location, driver and fuel data can be read together.
Core Capabilities
Fuel data linked to every vehicle, driver and trip
Boost Savings with a Fuel Monitoring System
Our integrated fuel monitoring systems provide complete visibility into consumption patterns, helping you identify opportunities to reduce costs and improve operational efficiency.
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Real-time Fuel Data
Live tank-level readings for every vehicle, accessible from any device.
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Consumption by Trip and Driver
Fuel use and cost broken down by journey and driver, with idling shown alongside.
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Drain and Anomaly Alerts
Instant notification when fuel levels drop unexpectedly or consumption does not match usage.
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Historical Reports
Trends and patterns over time for benchmarking and cost control.
Reduce Fuel Costs Through Driver Coaching
Driving behaviour is one of the largest factors in fuel consumption. TEQ District records speeding, harsh braking, harsh acceleration and idling for every driver, and links those habits to fuel use, so coaching is based on measured data rather than assumption.
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Behaviour Analytics
Speeding, harsh braking, harsh acceleration and idling recorded for each driver.
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Fuel by Driver
Compare consumption and cost across drivers, vehicles and trips.
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Coaching Insights
Objective data to support targeted, individual driver coaching.
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Performance Tracking
Monitor driver improvement and fuel efficiency over time.
Detect Fuel Theft as It Happens
Fuel theft is difficult to identify without measured data. TEQ District monitors fuel levels at the tank and sends an instant alert when a drain is detected or when consumption does not match recorded usage, so incidents are identified while they are still in progress.
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Instant Drain Alerts
Immediate notification when fuel is removed from the tank.
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Event Records
Each event logged with its time, location and vehicle.
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Refill Verification
Refills recorded and matched against fuel receipts.
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Sensor & Fuel Receipt Cross-Check
Tank-level readings compared with fuel receipts to confirm that fuel paid for matches fuel received.
How it works
How Fuel Management works
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01
Assess and install
Technicians fit the right combination of fuel level sensor, CAN bus reader and consumption sensor to each vehicle.
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02
Calibrate
Each tank is calibrated and tested after installation so readings are accurate.
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03
Monitor and alert
Fuel levels, refills and drains appear live in trackloc8, with instant alerts for anything unexpected.
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04
Reconcile and report
Fuel purchases are matched to refills and consumption is reported per vehicle, driver and trip.
Platform
Fuel Management Features
Real-time Fuel Data
Live tank-level readings for every vehicle, accessible from any device.
Consumption by Trip and Driver
Fuel use and cost broken down by journey and driver, with idling shown alongside.
Drain and Anomaly Alerts
Instant notification when fuel levels drop unexpectedly or consumption does not match usage.
Historical Reports
Trends and patterns over time for benchmarking and cost control.
Sustainability & EVs
Cut emissions with the same data that cuts costs
Reach Your Sustainability Goals
Reduce your fleet's carbon footprint while cutting costs. Our sustainability dashboard tracks emissions and provides recommendations for greener operations.
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Emissions Tracking
Calculate CO2 output by vehicle and route
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Green Routes
Optimize routes for minimal fuel consumption
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Sustainability Reports
Track progress toward ESG goals
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Fleet Planning
Plan electrification initiatives with data
Explore the Potential of Electric Vehicles in Your Fleet
Make informed decisions about electric vehicle adoption. Our TCO analysis compares fuel savings from EVs against their acquisition and charging costs.
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TCO Calculator
Compare EVs vs. traditional vehicles
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Charging Network
Integration with major charging providers
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Range Planning
Identify optimal EV deployment routes
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Incentive Tracking
Monitor government EV incentive programs
Hardware
Fuel Monitoring System Components
Our integrated hardware ecosystem ensures accurate fuel monitoring across your entire fleet.
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CAN Bus Reader
Reads fuel data directly from vehicle ECU for real-time, accurate consumption tracking.
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Fuel Level Sensor
Precision sensors that measure exact fuel levels in the tank to detect theft and leaks.
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Fuel Flow Meter
Monitors actual fuel consumption rates and calculates fuel efficiency metrics per vehicle
Integration & Installation
From fuel cards to fitted, calibrated sensors
Track All Fuel Purchases with Fuel Cards
Integrate fuel card transaction data directly into your TEQ District platform for complete financial visibility and expense management.
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Transaction Sync
Automatic fuel card data integration
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Cost Analysis
Compare prices across fuel stations
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Reconciliation
Match consumption to purchases
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Expense Tracking
Detailed cost breakdowns by vehicle
Top-tier Equipment Installations for Your Fleet
Our certified technicians ensure professional installation of all fuel monitoring sensors and systems, guaranteeing optimal performance and reliability.
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Expert Installation
Certified technician deployment
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Zero Downtime
Quick installation with minimal fleet impact
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Quality Assurance
Post-installation testing and calibration
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Ongoing Support
Maintenance and sensor replacement
Consultation
Not sure where to start with fuel management?
Talk to our team about your fleet, your routes and where fuel cost is going. We will recommend the right sensors and setup for how you operate.
Who it's for
Fuel Management by industry
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Transport & Logistics
Fleet visibility, fuel control, and driver safety for freight, courier, and last-mile operations running on tight margins.
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Construction
Track heavy equipment, monitor on-site fuel use, and geofence restricted zones — even where connectivity is limited.
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Agriculture
Monitor vehicle and equipment location, fuel consumption, and utilization across spread-out farm operations.
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Manufacturing
Keep delivery fleets, service vehicles, and internal transport accountable, from the yard to the client site.
FAQ
Fuel Management questions
How much can we save with fuel management?
Typical savings range from 15-30% depending on current operations. Our analysis will provide a specific ROI projection for your fleet.
How long does installation take?
A full fuel monitoring installation takes approximately 2 - 3 hours
What vehicles are compatible?
Our systems work with most commercial vehicles manufactured after 2010. We'll conduct a compatibility assessment.
Is training required?
Yes, we provide comprehensive training for your team on using the dashboard and interpreting reports.
How does the system detect fuel theft?
Tank sensors measure fuel levels continuously. When the level drops unexpectedly — outside normal consumption — an alert is sent immediately, with the time and location of the drop.
Can fuel cards be reconciled automatically?
Yes. Fuel card transaction data is integrated into the platform and matched against actual tank refills, so discrepancies between what was paid for and what reached the tank are easy to spot.
Next step
Start Saving on Fuel Today
See how much you could save. Average savings: $180K+ annually per 50-vehicle fleet.
Book a Demo Today